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before.it.happened
before.it.happened
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Tuesday 30 September 2025 11:32:56 GMT
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The AI plan for an entire company: every department, connected, click by click Only one in four employees says their company gave them a clear AI plan (Gallup, 2026). So people paste customer emails into a personal ChatGPT and hope nobody asks. Here's the full plan instead, for a 45-person company. Before any AI touches anything: Map the work: the five jobs that eat each department's week, from trigger to handoff. Automate a mess and you get a faster mess. One company brain: handbook, price list, procedures and past jobs, on a team plan. It only sees what each person could already open. Three lines for every task: the AI does it alone, the AI drafts and a human sends, or the AI never touches it. Connect it: Claude connectors for when someone asks, and n8n for when something happens. Every action gets its own setting: always allow, needs approval or blocked. Then every department gets the same four moves (connect it, set the line, give it the job, wire the trigger): Sales: a reply within minutes on an approved template, plus a one-page brief for the rep. Discounts go to the manager. Marketing: drafts from finished jobs and a Monday report. Review requests go to every customer. Customer stories need written consent. Finance: invoices build from the signed quote as drafts, and reminders go out on days 3, 7 and 14. Payments, new vendors and bank details stay blocked. Operations: stock check, purchase order, crew slots and job packet. Safety stays human. Support: answers come from the manuals with the full job history. Refunds need approval. Legal, safety and privacy go to a person. HR: job posts, scheduling and day-one drafts. Payroll needs approval every time. Hiring decisions stay human. Four rules keep it from turning into chaos: Every handoff fires on a named event. Each AI sees only its own department. Only one AI can change any record. Every workflow has a named human owner and an off switch. Treat every inbound email as untrusted. For owners: pilot sales and finance for 30 days, pick a champion in each team, and measure. The plan is the product. #aiautomation #aiemployee #claudecode #chatgpt
The AI plan for an entire company: every department, connected, click by click Only one in four employees says their company gave them a clear AI plan (Gallup, 2026). So people paste customer emails into a personal ChatGPT and hope nobody asks. Here's the full plan instead, for a 45-person company. Before any AI touches anything: Map the work: the five jobs that eat each department's week, from trigger to handoff. Automate a mess and you get a faster mess. One company brain: handbook, price list, procedures and past jobs, on a team plan. It only sees what each person could already open. Three lines for every task: the AI does it alone, the AI drafts and a human sends, or the AI never touches it. Connect it: Claude connectors for when someone asks, and n8n for when something happens. Every action gets its own setting: always allow, needs approval or blocked. Then every department gets the same four moves (connect it, set the line, give it the job, wire the trigger): Sales: a reply within minutes on an approved template, plus a one-page brief for the rep. Discounts go to the manager. Marketing: drafts from finished jobs and a Monday report. Review requests go to every customer. Customer stories need written consent. Finance: invoices build from the signed quote as drafts, and reminders go out on days 3, 7 and 14. Payments, new vendors and bank details stay blocked. Operations: stock check, purchase order, crew slots and job packet. Safety stays human. Support: answers come from the manuals with the full job history. Refunds need approval. Legal, safety and privacy go to a person. HR: job posts, scheduling and day-one drafts. Payroll needs approval every time. Hiring decisions stay human. Four rules keep it from turning into chaos: Every handoff fires on a named event. Each AI sees only its own department. Only one AI can change any record. Every workflow has a named human owner and an off switch. Treat every inbound email as untrusted. For owners: pilot sales and finance for 30 days, pick a champion in each team, and measure. The plan is the product. #aiautomation #aiemployee #claudecode #chatgpt

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