@alutacontinua04: SCHOOL OWNERS, PRINCIPALS AND TEACHERS: DOES EVERY EXECUTIVE IN YOUR SCHOOL KNOW THEIR DUTIES DURING A MEETING? 1️⃣ THE CHAIRMAN / CHAIRPERSON Usually the principal, headteacher, proprietor, or designated meeting leader. The chairman's duties include: ✅ Calling the meeting to order. ✅ Welcoming participants and stating the purpose of the meeting. ✅ Working with the secretary to prepare the agenda. ✅ Guiding discussions according to the agenda. ✅ Giving staff members opportunities to contribute. ✅ Maintaining order and addressing unnecessary arguments. ✅ Summarising decisions and ensuring everyone understands them. ✅ Following up on decisions made during previous meetings. 2️⃣ THE VICE-CHAIRMAN / VICE-CHAIRPERSON The person who supports the chairman. The vice-chairman's duties include: ✅ Assisting the principal or headteacher in coordinating meetings. ✅ Presiding over meetings when authorised and when the chairman is absent. ✅ Supporting the implementation of decisions. ✅ Helping coordinate school improvement activities. ✅ Monitoring assigned tasks and reporting progress. ✅ Performing other duties assigned under the school's procedures. 3️⃣ THE SECRETARY The secretary's duties include: ✅ Preparing meeting notices. ✅ Working with the chairman to prepare the agenda. ✅ Recording staff attendance. ✅ Taking accurate minutes of discussions and decisions. ✅ Recording action points, responsible staff members, and deadlines. ✅ Reading previous minutes when required. ✅ Keeping staff meeting records properly. ✅ Circulating approved minutes 4️⃣ THE ASSISTANT SECRETARY The person who supports the secretary. The assistant secretary's duties include: ✅ Helping prepare meeting documents. ✅ Assisting with attendance records. ✅ Organising staff meeting files. ✅ Helping distribute approved notices and minutes. ✅ Taking minutes when the secretary is absent, where authorised. ✅ Supporting the maintenance of accurate school records. 5️⃣ THE TREASURER. The treasurer's duties include: ✅ Keeping accurate records of money received and spent. ✅ Preparing financial reports. ✅ Presenting income and expenditure summaries when required. ✅ Keeping supporting receipts and payment documents. ✅ Monitoring approved budgets. ✅ Reporting financial concerns. ✅ Ensuring funds are handled according to approved procedures. 6️⃣ THE FINANCIAL SECRETARY. The financial secretary's duties may include: ✅ Recording dues, levies, and contributions collected. ✅ Maintaining individual payment records. ✅ Identifying outstanding contributions. ✅ Preparing collection summaries. ✅ Issuing or arranging approved receipts. ✅ Handing over collected funds according to established procedures. ✅ Working with the treasurer to reconcile financial records. 7️⃣ THE PUBLIC RELATIONS OFFICER (PRO) The PRO's duties may include: ✅ Communicating approved school announcements. ✅ Publicising school events and achievements. ✅ Preparing notices for parents and other stakeholders. ✅ Supporting communication about open days, cultural days, and other school activities. ✅ Helping maintain a positive school image. 8️⃣ THE WELFARE OFFICER The welfare officer's duties include: ✅ Communicating staff welfare concerns to the appropriate authority. ✅ Coordinating approved staff celebrations and support activities. ✅ Helping organise staff get-togethers and appreciation events. ✅ Supporting colleagues during difficult situations. ✅ Promoting a respectful and supportive working environment. ✅ Reporting welfare concerns through appropriate channels. 9️⃣ THE ORGANISING SECRETARY The organising secretary's duties include: ✅ Coordinating approved school programmes. ✅ Helping plan inter-house sports, cultural day, graduation, and end-of-term activities. ✅ Arranging venues, materials, and other logistics. ✅ Assigning tasks in consultation with school management. ✅ Monitoring preparations and deadlines. ✅ Reporting challenges before they affect the event. TO BE CONTINUED... #SchoolManagement #SchoolAdministration #SchoolLeadership #dutiesandresponsibilities #SchoolAdministration

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Tuesday 27 October 2026 22:37:42 GMT